The Manufacturing Administrative Assistant will provide office and clerical support to the Manufacturing team. This includes scheduling, data entry, preparing summary reports and maintaining an accurate filing system. This individual will also manage visitors to the facility and conduct tours as required. As a representative of the company, you will follow established policies and procedures as required to comply with state regulations.
CORE JOB DUTIES AND RESPONSIBILITIES
- Manufacturing Operations support – data input and management. Develop reports to track and aid in manufacturing success.
- Clerical responsibilities – input, organize and file invoices/receipts for deliveries and services completed. Produce PO’s for manufacturing purchases. Manage monthly inventory counts and complete accurate summary reports. Assist manufacturing team with administrative needs.
- Learn and understand seed to sale tracking software. Export/organize data.
- Manage facility visitors and coordinate schedules with key staff. Lead tours through facility when needed.
- Assist in the maintenance and updating all SOP’s relating to manufacturing processes. Ensure manufacturing logs are up to date and kept in compliance.
- Create and distribute agendas and meeting materials
- Create communication on behalf of management
- Keep track of project status’
JOB SKILLS AND REQUIREMENTS
- Cursory understanding and knowledge of manufacturing
- Willingness to learn
- Ability to work in a fast-paced, changing, and challenging environment.
- Analytically and communicatively intelligent.
- Focuses simultaneously on short- and long-term goals; ability to identify problems quickly.
- Accurate record keeping.
- Strong attention to detail, organizational skills and time management abilities.
- Proficiency in windows-based software and Internet navigation.
- Ability to pass a background check, including drug testing
- Comfort with security protocols, including video monitoring and employee tracking.
- The ability to lift 20 pounds regularly.
- The ability to move safely over uneven terrain or in confined spaces.
- The ability to be able to be in constant standing/moving position.
- The ability to perform various physical activities, including lifting, standing, and squatting.
- The ability to work in extreme weather.
6 Core Values of a Surterra Employee
- Integrity – We operate in a regulated and unchartered industry. Act and make decisions that stand up to scrutiny and reflect our position as a sophisticated, credible and respected leader. Be honest, trustworthy, dependable, and honorable. Demonstrate sound moral and ethical ways of interacting.
- Collaboration – We are a collection of the best talent at all levels. Learn and grow from this diversity: welcome healthy debate and proactively seek other perspectives and points of view to find the best solution while not resting on consensus. Proactively ensure the right people have the right information at the right time. Work as a team vs. an individual performer.
- Agility – We are growing incredibly fast in a new industry. Be open to change, be ready to pivot on the moment’s notice, and act with a sense of urgency to take advantage of opportunities. Then be ready to do it again. Quickly –and calmly -respond and adapt to the unexpected. Modify and streamline processes, find more efficient ways of doing your job. Work efficiently across markets, time zones, and functions.
- Intentionality – Intentionality requires action –it makes your intentions happen. Good thoughts are meaningless without action. It is initiative directed by the purpose to move our business forward. Intentionality is doing things important to you, even when not easy. Transformational change happens with intentionally.
- Alignment – Together, we must understand and believe in our vision, mission, business and team goals and priorities. When we make a decision, even when we don’t have consensus we all align behind that decision and execute. We don’t revisit decisions unless we have material new data or circumstances.