Environmental Health and Safety Administrative Assistant – Trulieve – Tallahassee, FL

Job Title: Environmentatl Health and Safety Administrative Assistant

Department: Environmental Health and Safety

Reports to: Business Process Manager

FLSA Status: Regular- Non-Exempt

Salary: Negotiable

Location: Tallahassee, FL

ROLE SUMMARY:

The Environmental Health and Safety (EHS) Administrative Assistant engages and collaborates with key, cross functional partners to ensure a robust environmental, safety and health program. Ability to plan, organize and prioritize time and workload in order to accomplish tasks.

  • Manage the EHS integration.
  • Assist with administration of EHS database.
  • Manage relevant Standard Operating Procedures (SOP)
  • Maintain standardized contractor management program.
  • Maintain EHS documentation including programs, policies, procedures and training records.
  • Provide administrative support to the EHS dept.
  • Provide EHS scorecards as needed.
  • Provide support with OSHA reporting, incident tracking and investigation response.
  • Maintain required compliance audit-related documentation.
  • Maintain reports and permit database for the company (OSHA 300 a 300A logs, Tier II reports, environmental permits, etc.).
  • Respond to data information requests.
  • Develop EHS metric dashboards and reports. Evaluate incidents for trends.
  • Data Entry, analysis migration, conversion & migration.
  • All other duties as assigned
  • Demonstrates competency in understanding and correcting data discrepancies; data querying; identifying root cause analysis; understanding and identifying data trends.
  • Possess computer proficiency, speed and knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational, communication and interpersonal skills both written and oral, Bi-lingual (Spanish) preferred
  • Self-driven and able to manage multiple and changing priorities with little direction and supervision.
  • Strong problem solving and decision-making skills with the ability to develop multiple solutions to an issue and make valid recommendations for resolution.
  • Ability to prioritize, manage time appropriately and multi-task under pressure.
  • Ability to learn new tasks quickly.
  • Self-motivated attitude with excellent work ethic.

ADDITIONAL MINIMUM QUALIFICATIONS:

  • High School Diploma required, AA or BS Degree (Preferred). Experience in lieu of degree will be considered.
  • 2-3 years relevant experience, preferably in EHS with a manufacturing, retail, and/or distribution facility
  • Must possess a valid drivers license and good driving record
  • Must be a minimum of 21 years of age
  • Must successfully complete a comprehensive background screening
  • Must be able to push, pull, move, and/or lift a minimum of 25 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance
  • Must be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasks.
  • Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditions
  • Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)

WORK SCHEDULE:

  • 40+ hours weekly with flexible hours depending on department needs. Must be available to work occasional evenings, weekends, and holidays.

Equal Opportunity Employer l Trulieve Supports a Drug Free Workplace

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