Job Summary: Oversees areas of Human Resources including, but not limited to, benefits, recruitment, Family and Medical Leave Act, workers? compensation, and ongoing education. Assists in the development and implementation of HR policies and procedures. Primary duties include the exercise of discretion and independent judgment with respect to matters of significance.
Essential Functions and Responsibilities:
Benefits Administration, Education, and Promotion:
- Verify eligibility and coordinate benefits education and enrollment.
- Process all enrollment, changes, and terminations relating to medical, dental, and life insurance and supplemental benefit coverage through appropriate websites.
- Ensure correct payroll deductions are processed for all benefits.
- Review benefit vendor invoices for accuracy, follow up as needed, forward to HR Assist for processing.
- Plan and implement JKV benefit education programs including, but not limited to insurance coverages, 403b, EAP, education assistance, tuition reimbursement, employee portal, and fitness center.
- Track Education Assistance & Tuition Reimbursement requests and process payment.
- Coordinate annual Benefits Fair.
- Coordinate annual employee social event.
- Assist employees with benefits and claims questions.
- Audit enrollment and deductions at least 2 times annually to ensure accuracy.
- Conduct annual wage and benefit survey and make recommendations.
- Promote and coordinate CNA training program with local vendor.
- Maintain Employee Portal users and content by adding and deleting as appropriate.
- Coordinate and process all documentation for employees taking Family and Medical Leave in accordance with FMLA regulations.
- Develop and maintain professional relationship with area employment agencies, educational institutions, and other recruitment sources.
- Create and place employment ads in various newspapers, job boards, and in-house postings.
- Represent John Knox Village at various Job Fairs and schools.
Workers? Compensation Administration:
- Enter injured workers information in Workers Comp Carrier website.
- Follow up with injured workers regarding doctor appointments, documentation, etc.
- Coordinates and conducts Introduction to John Knox Village for new employees.
- Conduct 90-day stay interviews
Other Functions and Responsibilities:
- Fill in for HR Assistant in her/his absence.
- Conduct exit interviews as requested by HR Director.
- Assist HR Director with various projects.
- Other duties as requested or assigned.
Educational, Physical, and Other Requirements:
- Requires knowledge of ERISA and FMLA regulations as well as an extensive knowledge of personnel policy and procedure and federal and state laws regarding employment practices.
- Bachelor’s degree in Business Administration or equivalent experience in Human Resources.
- Human Resources Information Systems experience.
- SHRM or HRCI Certification preferred.
- Ability to visually focus on computer monitor for long periods.
- Sits for long periods of time while working on the computer and talking on the telephone.
- Identifies and resolves problems in a timely manner and gathers and analyzes information successfully.
- Maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
- Communicates clearly and professionally in positive or negative situations.
- Maintains a positive working relationship with all levels of employees.
- Composes and edits work for spelling and grammar to present a professional image.
- Prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
- Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
- Experience with Microsoft Office, Word, Excel, PowerPoint, and Publisher.
- Maintains current knowledge of and complies with all JKV policies and procedures as well as federal and state laws regarding employment practices.
- Adapts to changes in the work environment, manages demands and is able to deal with frequent change, delays or unexpected events.
- Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
- Actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
- Works independently with little direction or supervision and frequently makes independent decisions.
- Employee must be able to perform the essential functions of the job with or without reasonable accommodations. Physical requirements may include frequent use of hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee may be required to occasionally lift up to 30 pounds and routinely lift up to 5 pounds; stand; walk; sit; climb or balance; stoop; kneel; crouch or crawl; and smell. Vision abilities may require close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
- For the safety and security of our residents and patients, employees must be able to read, write, and verbally communicate in English, which is the most universally used language of our resident and employee population.